General Staff Support Specialist

Job Requirements:

The General Staff Support Specialist supports Ministry of the National Guard Aviation Directorate (MNG­AVN) Headquarters staff through the Staff Support Section by executing structured staff coordination, task management, and analytical support functions. 
This position assists G3, G5, and G4 functional areas by organizing taskings, tracking requirements, managing schedules, and supporting the development of staff products including briefings, reports, and coordination packages. The role emphasizes disciplined execution, communication, and follow-through consistent with professional project coordination and staff support practices. 
The General Staff Support Specialist operates under the direction of the G3/5 & G4 Staff Support Lead and the Training and Staff Support Manager and focuses on execution and integration of staff actions rather than policy development or senior advisory responsibilities. 

Major Duties and Responsibilites:

• Support MNG-AVN Headquarters G3, G5, and G4 staff through the Staff Support Section by receiving, organizing, and tracking staff taskings.
• Maintain task trackers, schedules, timelines, and action logs to provide visibility of task status, suspense dates, and responsible parties.
• Assist in coordinating staff actions across Aviation Training and Support Services (ATSS) directorates to ensure timely responses and integrated outputs.
• Support the preparation, updating, formatting, and quality control of briefings, presentations, reports, and staff coordination packages.
• Monitor progress of assigned actions and conduct routine follow-ups to ensure tasks are completed accurately and on time.
• Assist in the collection, organization, and basic analysis of data in support of staff studies, assessments, and reporting efforts.
• Support the maintenance of staff calendars, meeting schedules, and coordination timelines.
• Apply structured task management and coordination practices to support headquarters initiatives and projects.
• Ensure staff products meet formatting, clarity, and quality standards prior to submission to senior reviewers.
• Support document control, version management, and archival of staff products in approved systems and repositories.
• Utilize digital tools, collaboration platforms, and office applications to improve efficiency, tracking, and communication.
• Perform other duties as directed by the Training and Staff Support Manager or General Manager in support of program objectives.

Minimum Qualifications:

•    Education Level:

 Diploma or Bachelor's Degree in Aviation, Business Administration, Project Management or a related field. Relevant military training or demonstrated staff experience may be considered in lieu of formal education.

•    Experience Level:
 One (1) to three (3) years of experience in a staff support, coordination, administrative, or project support role within a military, government, or structured organizational environment.

•    Language Proficiency: Excellent written and spoken Arabic and English required, with the ability to draft, translate, and brief staff products accurately in both languages.

•    Specific Knowledge, Skills, and Abilities:
o    Strong proficiency in Microsoft Office applications, induding Word, Excel, PowerPoint, and SharePoint.
o    Ability to organize, track, and manage multiple tasks and suspense-driven actions simultaneously.
o    Comfort using digital tools, collaboration platforms, and tracking systems to manage work efficiently.
o    Strong attention to detail and document quality.
o    Professional verbal, written, and interpersonal communication skills.
o    Ability to work independently while following staff guidance and priorities.
o    Possession of a valid driver's license.
o    Ability to successfully pass required medical screening and background checks upon appointment.

Prererred Qualifications:

•    Education Level: Bachelor's Degree in Project Management, Aviation Management, Business Administration, or a related discipline.

•    Experience Level:
o    Experience supporting headquarters staff, command-level offices, or cross-functional teams.
o    Prior exposure to military staff processes, aviation operations, logistics, training, or safety functions.

•    Technical and Analytical Skills:
o    Strong Excel skills, including trackers, dashboards, and basic data analysis.
o    Experience developing or maintaining task trackers, schedules, or coordination matrices.
o    Familiarity with document control, version management, or structured reporting processes.

•    Professional Attributes:
o    Demonstrated initiative, reliability, and follow-through on assigned actions.
o    Ability to communicate clearly and professionally with senior officers, staff, and peers.
o    Interest in career progression within aviation staff support, training management, or program coordination roles.